|Guide For NEW Employees/Contractors/Normal Users|
👉 THIS GUIDE IS INTENDED FOR EMPLOYEES/CONTRACTORS/NORMAL USERS TO CLOCK/PUNCH IN AND OUT FROM SWIFTTIME VIRTUAL TIME CLOCK SCREEN. SWIFTTIME SYSTEM ADMINISTRATORS WILL HAVE A DIFFERENT SCREEN TO CARRY OUT ADMINISTRATIVE TASKS.
SwiftTime allows you (Employees/Contractors/Normal Users) to Clock/Punch IN and OUT your times just as you normally do at a physical Clock/Punch Machine. You can also use SwiftTime to enquire about your TimeSheet of the current working week with your Holidays/Vacation and SickDays usage information. Additionally, you can use SwiftTime to request Time Off.
Before you can use SwiftTime, you MUST have your own SwiftTime Employee ID. This ID is uniquely assigned to you by SwiftTime Administrator/Supervisor.
If you accidently surf here and are NEW to SwiftTime;
With your SwiftTime ID, you can carry out the above tasks in SwiftTime Virtual Machine, as bellow:
If you are using a mobile device such as a SmartPhone or a Small Tablet, you may see SwiftTime Mobile Screen Format;
SwiftTime remembers when you last clocked/punched and will clock/punch you IN or OUT accordingly. As below;
👉 For notifications of a clock/punch, SwiftTime uses one beep for a successful read and two beeps for a failure read. If your browser asks you to allow SwiftTime to use your Media Player then click Allow to hear the sounds.
Whenever you view your TimeSheet, SwiftTime will show your current week clockings together with your Holidays/Vacation and Sickness information. This screen will appear for 9 seconds before it reverses back to the SwiftTime Virtual Clock screen.
Request Time Off. With SwiftTime, you can request Time Off (Holidays/Vacation, Sickness ...etc) and have the system submit your requests to H.R office or have your supervisors approve. SwiftTime makes sure your Holidays/Vacation entitlement and SickDays allowance are updated accordingly.
Note that you cannot over requesting Sickdays allowance or Holidays/Vacation entitlement. If you do, SwiftTime will notify you so and your request will not be processed.
If your Time Off request is valid, you may get approval instantly by SwiftTime. if this is the case, your Holidays/Vacation entitlement or SickDays allowance with get calculated and updated instantly.
If your request needs Supervisor's approval, your Supervisor will look at your request and approve or disapprove it accordingly.
Once your TimeOff request is approved or disapproved by your supervisor, you will be notified next time you clock/punch IN or OUT. If you have email address in SwiftTime personal file then you will also receive an email notifing you about time off approval status and other notifications from your supervisors.