SwiftTime Supervisors Getting Started

👉 THIS IS THE SCREEN FOR YOU, AS A SUPERVISOR, TO CARRY OUT SYSTEM ADMINISTRATION SUCH AS ADDING NEW EMPLOYEES ETC. ONCE YOU HAVE DONE YOUR ADMINISTRATIVE TASK, CLICK ShowClock or LogOut to allow EMPLOYEES TO CLOCK/PUNCH IN AND OUT FROM SWIFTTIME VIRTUAL TIME CLOCK SCREEN.

SwiftTime delivers security and ease of use. With powerful features and an intuitive design, SwiftTime set the new standard in efficient and dependable Time & Attendance system.

It is important to understand the operations of the Explorer Menu. Most of the Top Level Icons (left most icons) expand to show further items when you click on them. For example, to view all of your defined departments, you click on the icon left of the Departments label. Like wise, to view Employees in a department, click the icon left of the Department Name.

Once you master the navigation of SwiftTime Explorer menu system, you can carry out your daily tasks in SwiftTime much faster.

SwiftTime allows different Supervisors (Administrators) with different access capacities to use the system. SwiftTime requires Supervisors to Log On so that appropriate privileges can be applied to that user to complete tasks within the system. SwiftTime allows you to create as many Supervisors as you need to suit your management method.

👉 On the very first time you access SwiftTime, after Log On as a supervisor, your first job is to configure some settings that are vital to your operation. Click Settings icon from the navigation pane and the screen below will appear. For now, just pay attention to the most important red dot settings, change them to suit your company. You can accept other defaults or make other changes. Later, you can always change these global settings any time and see how it affects the working of SwiftTime for you.

There are 2 Groups of SwiftTime Users:

Normal EmployeesCan access SwiftTime to Clock/Punch their times of arrival, breaks and leave for home. Employees can enquire about their timesheets, submit timeoff requests
Supervisors or AdministratorsSetup Departments, Employees, Approve Time Off Requests, Program Global Settings, Program Time&Attendance Working Rules, obtain Reports, view & clear Audit Logs etc

This document aims at Supervisors who carry out administration tasks in SwiftTime. The following steps enable you to get going quickly and get the most out of SwiftTime.

1. Identify SwiftTime Site Account on internet connected devices
For SwiftTime to display your Employees' time clock data, your browser must know where to obtain the data from. This is why you need to identify your Site account to SwiftTime. This Account identification step only needs to be done on the very first time your browser access SwiftTime or after everytime you delete your browser's cookies or historical browsing data. You will also need to do this step on Employees' mobile devices if you allow them to use SwiftTime virtual clock to clock/punch IN&OUT.

👉 For notifications of a clock/punch, SwiftTime uses one beep for a successful read and two beeps for a failure read. If your browser asks you to allow SwiftTime to use your Media Player then click Allow to hear the sounds.

When you register to use SwiftTime (free to register and free to try SwiftTime for 3 months) you will get your Account ID and Access Code. Use this information to identify your browser to SwiftTime.

Once your SwiftTime account is identified on your device, it will be ready for Employees to clock/punch I&OUT, enquiry about their timesheets, holidays/vacation and request timeoff. Supervisors can LogOn to carry out their tasks. And you can LogOn to setup SwiftTime Global parameters and working rules for employees.


2. Click the LogOn link at the bottom left of the screen. In the Log on box, type your UserName and Password (you should have received this when we emailed Site Account ID and Access Code to you) then click the SUBMIT button. SwiftTime will show SuperUser ID at the same location of LogOn link.

Once you successfully LogOn, You can view/edit Employees Timesheets.

We have the most useful, easy to read and powerful Timesheet in the T&A software industry. Our timesheet reassembles the traditional paper timesheet with all the editing power at your mouse click. Changing and enhancing the way you manage your Employees Timesheets.

SwiftTime will notify you if there are Time Off Requests from Employees that require your Approval or Disapproval.

Time Off Request From Employees
Employees can request Time Off From SwiftTime Virtual Clock. He/She will need to Enter Employee ID then click Request Time Off button.

Select a Reason of Time Off and optionally enter the Hours for the request then click Submit Request button.

If Time Off Requests need to be approved by Supervisor (set in the Global Settings) then the following screen will appear. SwiftTime will email the supervisor that there are Time Off Requests await his/her approval.

Otherwise, Time Off Requests will be submitted and Approved instantly.

For Holidays/Vacation and Sickness requests, SwiftTime makes sure Holidays/Vacation entitlement and SickDays allowance are not over booked. If the Time Off request infringes this, the following screen will appear.


And the request will not be processed.