|SwiftTime Supervisors Getting Started|
👉 THIS IS THE SCREEN FOR YOU, AS A SUPERVISOR, TO CARRY OUT SYSTEM ADMINISTRATION SUCH AS ADDING NEW EMPLOYEES ETC. ONCE YOU HAVE DONE YOUR ADMINISTRATIVE TASK, CLICK ShowClock or LogOut to allow EMPLOYEES TO CLOCK/PUNCH IN AND OUT FROM SWIFTTIME VIRTUAL TIME CLOCK SCREEN.
SwiftTime delivers security and ease of use. With powerful features and an intuitive design, SwiftTime set the new standard in efficient and dependable Time & Attendance system.
It is important to understand the operations of the Explorer Menu. Most of the Top Level Icons (left most icons) expand to show further items when you click on them. For example, to view all of your defined departments, you click on the icon left of the Departments label. Like wise, to view Employees in a department, click the icon left of the Department Name.
Once you master the navigation of SwiftTime Explorer menu system, you can carry out your daily tasks in SwiftTime much faster.
SwiftTime allows different Supervisors (Administrators) with different access capacities to use the system. SwiftTime requires Supervisors to Log On so that appropriate privileges can be applied to that user to complete tasks within the system. SwiftTime allows you to create as many Supervisors as you need to suit your management method.
👉 On the very first time you access SwiftTime, after Log On as a supervisor, your first job is to configure some settings that are vital to your operation. Click Settings icon from the navigation pane and the screen below will appear. For now, just pay attention to the most important red dot settings, change them to suit your company. You can accept other defaults or make other changes. Later, you can always change these global settings any time and see how it affects the working of SwiftTime for you.
There are 2 Groups of SwiftTime Users:
This document aims at Supervisors who carry out administration tasks in SwiftTime. The following steps enable you to get going quickly and get the most out of SwiftTime.
👉 For notifications of a clock/punch, SwiftTime uses one beep for a successful read and two beeps for a failure read. If your browser asks you to allow SwiftTime to use your Media Player then click Allow to hear the sounds.
When you register to use SwiftTime (free to register and free to try SwiftTime for 3 months) you will get your Account ID and Access Code. Use this information to identify your browser to SwiftTime.
Once your SwiftTime account is identified on your device, it will be ready for Employees to clock/punch I&OUT, enquiry about their timesheets, holidays/vacation and request timeoff. Supervisors can LogOn to carry out their tasks. And you can LogOn to setup SwiftTime Global parameters and working rules for employees.
Once you successfully LogOn, You can view/edit Employees Timesheets.
We have the most useful, easy to read and powerful Timesheet in the T&A software industry. Our timesheet reassembles the traditional paper timesheet with all the editing power at your mouse click. Changing and enhancing the way you manage your Employees Timesheets.
SwiftTime will notify you if there are Time Off Requests from Employees that require your Approval or Disapproval.
Time Off Request From Employees
Select a Reason of Time Off and optionally enter the Hours for the request then click Submit Request button.
If Time Off Requests need to be approved by Supervisor (set in the Global Settings) then the following screen will appear. SwiftTime will email the supervisor that there are Time Off Requests await his/her approval.
Otherwise, Time Off Requests will be submitted and Approved instantly.
For Holidays/Vacation and Sickness requests, SwiftTime makes sure Holidays/Vacation entitlement and SickDays allowance are not over booked. If the Time Off request infringes this, the following screen will appear.